AI employee handbook generator: a staff handbook drafted from how your business works
A staff handbook tells people how things work here: when they are paid, how holiday is booked, what to do when they are ill, what counts as misconduct, and who to talk to when something goes wrong. A generic template cannot know your rota rules or the sick pay you offer. INKFLOW drafts the handbook from your own rules and practice.
Name it an employee handbook in your order brief and the writer works from guidance written for that document. It asks for the facts a handbook stands on, such as your legal entity and the nations you employ in, your contract types, pay and hours, leave, conduct rules and the people who hear a grievance. Where your material does not answer one of those, the draft carries a marked placeholder instead of a rule somebody made up.
This is not legal advice. Northern Ireland has its own employment law, licensing rules differ across the UK, and the law changes. Have the draft checked against current employment law for your nation, by an HR adviser or employment solicitor, before staff see it.
Contracts, the old handbook if there is one, rota rules, the sick pay you actually pay, the way holiday is booked. Practice written down by the manager who runs it is worth more than a policy borrowed from elsewhere.
2
Decide what is contractual
Some policies form part of the employment contract; others are guidance you can change. Decide which is which, with advice if you need it, and say so in the brief.
3
Order the handbook
Name it an employee handbook or staff handbook, attach your material, and check the price, which is shown before you pay.
4
Answer the gaps, then check it
Every marked placeholder needs an answer from you. Then have the whole draft reviewed against current law, approved by whoever owns HR, and dated.
What the employee handbook guidance covers
Your workforce, not a generic one
Full-time, part-time, zero-hours and seasonal staff, employees and workers: the handbook is written for the mix you employ, because rights differ between them.
Disciplinary and grievance with real stages
These sections follow the stages, time frames and people you set. In Great Britain, check them against the Acas Code of Practice, which tribunals take into account; Northern Ireland has its own code.
Harassment and speaking up
Your equality commitments, the steps you take to prevent sexual harassment, how to report it, and named whistleblowing contacts, so a worried employee knows exactly where to go.
Sector notes where they matter
Hospitality and retail handbooks can cover opening and closing, cash handling, lone working, tips and service charge, and age-restricted sales if you sell alcohol.
Monitoring said out loud
If you use CCTV, call recording or device monitoring, the handbook says so and points to your privacy notice, rather than leaving staff to find out.
An employee handbook is not the written statement of terms
In the UK, employers must give employees and workers a written statement of the main terms of their employment, by the time they start. A handbook does not replace it. Many employers keep their detailed policies in the handbook and refer to them from the statement, but the statement has required content of its own.
INKFLOW drafts the handbook from your material. It does not give legal advice, and it does not confirm that a contract, statement or policy is lawful. That check belongs with someone qualified in employment law.
Questions
Is this legal advice?
No. INKFLOW writes a draft from your material. It does not give legal advice and does not confirm that any policy complies with the law. Check it against current employment law for your nation, ideally with an employment lawyer or HR adviser.
Will it decide our sick pay or holiday entitlement?
No. Those are your decisions. If your material does not say what you offer, the draft leaves a marked placeholder rather than an assumed figure.
We already have a staff handbook. Can it be updated?
Yes. Upload the existing handbook to have it revised, and tell us what has changed in the business since it was written.
Can staff get a version that is easier to read?
Plain English and Easy Read versions exist, which help staff who read English as a second language or who have a learning disability.
Can someone qualified look over it?
You can ask for a quote for a qualified human reviewer. Nothing is charged unless you accept the quote.
Do prices include VAT?
Prices include any VAT; nothing is added at checkout.
We are an organisation. How can we pay?
Single orders are paid by card at checkout. For subscriptions and repeat orders, care homes, councils and businesses can ask about paying by Direct Debit or standing order at app.inkflowstudio.org/organisations.
Tell us what it is for, and it is written to the standard. In the free sample, any figure that must come from your own material is left as a marked placeholder.