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A cleaning SOP writer that follows your COSHH assessment instead of guessing at it

A cleaning procedure looks simple until something goes wrong: two products mixed in one bucket, a concentrate used neat, a cloth carried from a toilet to a kitchen. INKFLOW drafts cleaning SOPs and task cards that keep the chemical facts tied to the label, the safety data sheet and the COSHH assessment you already hold.

Put 'cleaning and COSHH SOP' in your brief with the sites and areas you cover, and the writer works from guidance for cleaning procedures. It asks for every product you use by its exact label name, the current safety data sheets, your colour-coding scheme, equipment, storage and emergency arrangements.

A note for anyone who searched for a COSHH assessment: this does not carry one out. The assessment is a judgement a competent person makes about the work as it is really done on your site. The SOP puts that assessment into practice, and every hazard, dilution and first-aid line comes from your documents or stays a marked placeholder until you supply it.

Start a cleaning SOP

Writing a cleaning SOP around your COSHH paperwork

  1. 1
    Gather the label facts
    Exact product names and suppliers, pictograms, signal words and hazard statements as printed, and dilution settings and contact times from the label.
  2. 2
    Attach the data sheets and assessments
    Current SDS with their issue dates, and your COSHH assessments with references and significant findings. The SOP follows them; it does not overrule them.
  3. 3
    Describe the tasks and the schedule
    Routine and periodic tasks with the steps operatives follow, how often each happens, and who checks and signs the sheet.
  4. 4
    Approve and brief the team
    The cost is on screen before you commit. Have your supervisor or health and safety lead review the draft, then brief operatives before it is issued.

What a cleaning and COSHH SOP covers

A chemical register
Every product in use, its hazards and where its SDS and assessment are kept, in one table at the front.
Task cards an operative can carry
Short numbered steps for each task, with the product, dilution, PPE and colour code at the top of the card.
PPE by task, not by habit
Glove material, eye protection and anything else the assessment specifies for each job, rather than one blanket rule.
Your colour coding
Cloths, mops and buckets in the scheme your site uses. Schemes differ between sectors and clients, so the draft never assumes one.
Storage, waste and spills
Where chemicals are kept, how waste and empty containers leave site, where the spill kit is and who to call.
Training and health surveillance
The training each task needs, how competence is recorded, and any health surveillance your assessment requires.

COSHH limits on a cleaning SOP from INKFLOW

The Control of Substances Hazardous to Health Regulations put duties on the employer, and those duties do not pass to a document. INKFLOW does not assess exposure, choose products, decide whether a substitute is safer or judge which controls are adequate.

If safety data sheets or labels are missing, the draft cannot supply the hazards, so those lines stay as placeholders. A plain English version can be requested for teams who need the shortest, simplest wording.

Questions

Can it write our COSHH assessments too?
No. An assessment needs someone who has looked at the task, the people and the conditions on your site. Send your existing assessments and the SOP is built on them.
Does it cover kitchens or clinical areas?
Say which special areas you clean, such as kitchens, clinical rooms or cleanrooms, and they are included. The rules for those spaces should be checked by whoever is responsible for them; food safety manuals have a page of their own.
Can it include dilution rates?
Only the ones on your labels or your dosing system settings. If you do not send them, each dilution is a placeholder.
We are a contractor with many client sites. Can it handle that?
List the sites and areas in the brief. Where one client uses a different colour scheme or product, give that detail and it appears on that site's cards.
Do prices include VAT?
Prices include any VAT; nothing is added at checkout.
We are an organisation. How can we pay?
Single orders are paid by card at checkout. For subscriptions and repeat orders, care homes, councils and businesses can ask about paying by Direct Debit or standing order at app.inkflowstudio.org/organisations.

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Keep every bucket tied to its label.

Tell us what it is for, and it is written to the standard. In the free sample, any figure that must come from your own material is left as a marked placeholder.

Start a cleaning SOP